If these people in New York have been contacted before, so know at least the bare minimum about our club, and are to be seen as a back up where is the over-riding need to fly out there? Sure a face to face talk may be more effective but we are trying to cut costs in any way imaginable. In an ideal world yes fly out there but we don't have any money to be throwing about when there is a cheaper alternative available. Especially when the people he is talking pressumably know a fair bit about the club as it is and are only considered a back up plan.
PS. Just found out Pasoti now lets you edit comments if someone posts as you're writing. That could be quite useful.